Showing posts with label Warning Letter. Show all posts
Showing posts with label Warning Letter. Show all posts

Thursday, August 4, 2011

Time for a little Q&A - CSA Style!



Did you know that the Compliance, Safety, Accountability (CSA) website has been launched for 3 years now?? And the CSA program was officially rolled out over 6 months ago now? Taking all this into account, we thought it would be a good time to go over some Q&A’s on the CSA. We have chosen the top three Q&As from the CSA website that we find most useful for drivers:

Q: How does the Safety Measurement System (SMS) handle crashes when motor carriers are not at fault?

A: The structure of the SMS does not automatically determine or consider crash accountability. Recordable crash reports that States submit to the FMCSA do not include an accountability determination. Therefore, motor carriers are identified for possible intervention based on recordable crashes without consideration of accountability. This approach is taken because data analysis has historically indicated that motor carriers who are involved in crashes, regardless of accountability, are likely to be involved in more future crashes that carriers who are not. Past crashes have become good predictors for future crashes.

Q: How does the SMS handle warning tickets for speeding?

A: The Unsafe Driving Basic of the CSA is currently calculated using all recorded moving (speeding) violations without regard to whether a citation was issued. Analysis have determined that there is a strong relationship between high scores in the Unsafe Driving BASIC and future crashes.

To address concerns in the industry, the FMCSA is considering the addition of a simple Yes/No field to indicate whether a citation was issued in conjunction with the recorded speeding violation. Furthermore, based upon industry concerns, the FMCSA is implementing modifications to the roadside inspection software that its field staff and State Partners use that will require roadside officers to designate the severity of speeding offenses recorded on roadside inspections. As an example, an enforcement officer will have to designate whether the recorded speeding violations was 1-5 MPH over the speed limit, 6-10 MPH over, etc. This will allow the FMCSA to assign less weight to less severe speeding violations.

Q: Why is there no driver rating? Why aren’t drivers more accountable?

A: The FMCSA does not use the SMS or any other system to assign formal safety ratings to individual drivers; however, the agency does acknowledge that holding drivers accountable for safe driving behavior is an important part of the safety compliance and enforcement process. Safety Investigators (SIs) systematically investigate drivers with glaring violations when investigating a motor carrier company. Additionally, these investigators use the Driver SMS, and internal safety assessment tool, to review drivers with strong patterns of non-compliance. Any violations that are not corrected may result in a Notice of Claim or a Notice of Violation for the driver.

Want to brush up on your CSA knowledge? Visit the CSA website for more info!!

Have any other questions you want answered? Leave a comment and we will work to provide an answer!!!

References:

http://csa.fmcsa.dot.gov/FAQs.aspx. Accessed on Aug. 4, 2011.

Thursday, March 3, 2011

CSA - New Warining Letter Tipsheet Now Available!!!


The FMCSA sends warning letters to motor carriers whose safety performance data indicates that they are not complying with the applicable regulations. Warning letters are often the first step in the intervention process. Below, some helpful information on these letters, and tips on how to take action to improve your safety operations.

So, what exactly is a warning letter?
A warning letter is a correspondence sent by the FMCSA to a motor carrier’s place of business that highlights the BASICs that are assigned with an “alert”, or safety compliance problem. The letter outlines the possible consequences of persistent safety problems, and also provides instructions for accessing motor carrier safety data in the SMS system, as well as a point of contact if additional information is needed.

Why would a carrier get a warning letter?
Safety performance data shows whether a motor carrier is operating in full compliance with all applicable FMCSA safety regulations. Based on the data, the warning letter will list BASICs where the motor carrier’s on-road performance over the past 24 months indicates safety issues. The letter further encourages the motor carrier to look at its safety performance data online.

How do you respond if you receive a letter?
Motor carriers who receive warning letters should review their safety data in order to develop and execute strategies the will make their operations compliant with safety regulations. Continued poor performance may lead to more intensive interventions. Motor carrier are not required to write a response to the FMCSA when they receive a warning letter.

Need some tips on how to move forward with the CSA, and reduce the likelihood of getting a warning letter?

Tip #1 – Check your data
Log in to the FMCSA Portal to review your data, ensure data accuracy, and examine violation types.

Tip #2 – Understand your Safety Assessment – Percentiles and Alerts
Percentiles – The SMS calculates a measure for each of the BASICs . The measure is used to assign a ranking or percentile that allows the safety behavior of a carrier to be compared with the safety behavior of other motor carriers with similar operations and numbers of safety events. For more in SMS calculations and methodologies, visit http://csa2010.fmcsa.dot.gov/documents/smsmethodology.pdf. Percentile thresholds have been established to indicate when safety compliance problems require intervention:

- Unsafe Driving, Fatigued Driving, Crash Indicator: General-65%; HAZMAT-60%; Passenger-50%
- Driver Fitness, Controlled Substances/Alcohol, Vehicle Maintenance, Cargo: General-80%; HAZMAT-60%; Passenger-65%

Alerts – You can receive an alert on a BASIC in two ways. The On-Road column lists the motor carrier’s percentile for each BASIC. If the percentile is over the established intervention threshold, the percentile is presented with an orange outline around the percentile. The Investigation column displays the “Serious Violation Found” icon for a BASIC if a serious violation was cited during an investigation within 12months of the SMS results date. The icon will remain present for 12 months following an investigation regardless of whether corrective actions have occurred.

Tip #3 – Improve Safety Now!
Conduct detailed data analysis, address safety issues, and periodically review SMS data.
Remember, motor carriers that do not improve their safety may be subject to more intensive interventions such as full or focused compliance reviews!!!

If you would like to obtain the full copy of the “FMCSA Warning Letter: TIPSHEET”, visit http://csa.fmcsa.dot.gov/Documents/WarningLetterTipsheet.pdf.

Do you have any CSA experiences or tips of your own? What are your opinions of the new system?